KELCYN TRADING COMPANY LIMITED AND MARINE SERVICES PURCHASING & SUPPLY CHAIN POLICY
Kelcyn Trading Company aims to act responsibly and professionally in all its activities and in its relationships with its suppliers and customers. At all times we will act with integrity and aim to be fair, honest and open. We purchase goods and services from a wide variety of suppliers, from large organizations to specialist local suppliers. This policy sets out certain minimum standards which we require our suppliers to meet, and these are clearly stated. We recognize that there will be suppliers, in some countries, that will find it harder to meet the exacting standards expected of large international corporations. In those cases, we will expect such suppliers to meet the requirements of our Small/Medium Enterprise Audit and to demonstrate continuous improvement.
As a minimum, our procurement activity will comply with the relevant Food Safety and Health and Safety standards, Codes of Practice, Company regulations and standards in the countries in which we operate and will reflect our ongoing commitment to sustainable food procurement and Corporate Responsibility (CR). We will buy direct from growers, manufacturers or producers as well as wholesalers, to maintain a robust supply chain, ensuring traceability and due diligence. All suppliers will be selected and retained by a non-discriminatory bidding and tendering process. All of the elements cited in this policy will be reviewed regularly and consideration will be given to all feedback from suppliers and customers.
To ensure that this policy is implemented throughout Kelcyn Trading Company, and to drive a continual improvement in performance, this policy requires the support and action of all employees. Communication, training and consultation are therefore a key requirement at all levels. We aim to identify and share best practice and knowledge where possible. In order to achieve this we are members of various Trade Associations, work with a range of partner organisations, and are engaged in a number of forums with Government Departments, Agencies and non-Government Organisations (NGOs).This policy will be made available to all interested parties.
Health & Food Safety & Quality
We are committed to ensuring that all products (food and non-food) provided to its customers and consumers are of consistent quality, safe and fit for purpose. As a minimum, our procurement activity will comply with the relevant Health and Safety standards, Codes of Practice, Company regulations and standards relevant to the countries in which we operate. All prospective food and non-food suppliers will be assessed before being accepted; this involves the completion of our Supplier Evaluation Questionnaire which includes detailed questions on Health and Food Safety. We will establish clear specifications for products against which products will be regularly assessed to ensure compliance. We will establish comprehensive procedures to deal with all complaints and product recalls to ensure that all local teams are rapidly informed of product recalls and important food safety matters. National, regional and local supply
Kelcyn trading Company Limited is committed to supporting national production of fresh produce and meat, and manufactured food products entering its supply chain. Equally, the nature of our business means that we purchase a wide variety of goods, from a diverse range of suppliers all over, to our mutual benefit. Subject to customer demand and availability we will seek to support national growers and suppliers by procuring seasonal fresh produce wherever possible. We will also seek to provide an expanding choice of ‘Regional’ and ‘Local’ foods, and for these to be made available in specific outlets.
We will ensure that, through the tendering process, nationally sourced goods are given fair consideration, subject only to legal constraint. Value for money, price competitiveness, quality and sector factors, will necessarily be part of these considerations. We welcome approaches from Regional Food Groups or similar marketing/promotion bodies to seek access to the tender or procurement process for regional and local foods.
Assurance schemes
We aims to ensure that purchased supplies of specified meat and fish, all fresh produce, dairy and eggs meet required minimum production and quality standards. We require all suppliers to ensure, and demonstrate by third party verification provision of current and appropriate certificates (or bona fide copies), and by brand or assurance standard logos, that all such goods supplied to us meet or exceed all appropriate production or quality standards.
Meat
As a minimum: Meat must be reared, transported for slaughter, be slaughtered, and processed according to relevant legislationMeat entering the chain must be from licensed slaughter premises Carcass and packed meat must be traceable. In respect of meat whose slaughter and preparation method is certified as Halal and/or Shechitah, the slaughter provisions must accord with those appropriate codes, and must include humane stunning of the animal prior to slaughter. (In some countries, this requirement may differ on religious grounds).
Fish
All fish and fish products supplied by us should be from sustainable sources. This principle applies to farmed fish, wild sea fish and shell fish. All suppliers must ensure, and demonstrate by such supporting evidence as Total Allowable Catch (TAC) data, certification scheme certificates or scheme membership, that all such goods supplied to us meet minimum standards.
Chicken eggs
Suppliers of fresh chicken eggs should meet appropriate standards for health and safety, traceability, shelf life and animal welfare.
Fresh Produce
We expect our suppliers to meet the relevant Codes of Practice applicable in their marketplace and generally strive towards best practice.
Milk
Milk must be produced in a safe, hygienic environment and meet the relevant Codes of Practice. We will continue to monitor research and developments in the different assurance schemes available and evaluate their application to our supply chain. We will also assist our suppliers, in understanding and meeting such requirements.
Religious diets
We aims to meet the needs of its customers and consumers with respect to specific diets and customary requirements. We will work with our customers to identify, and give due consideration to, requirements for specific religious diets and those associated with certain racial characteristics; we will aim to meet such needs where practicable. All suppliers of specific products in this category must be able to provide suitable certification (as for Assurance Schemes) to demonstrate total traceability.
In particular due regard will be given to the following:
Slaughter method and subsequent handling, processing and preparation methods, which in all cases must comply with our assurance standards for meat, including the requirement of stunning prior to slaughter. Diets formulated for specific religious practices, rituals or events Provision of suitable vegetarian and vegan alternatives: to be of similar quality and nutritional value, to ‘standard’ meals/diets.
Environment
Kelcyn Trading Company Limited recognizes that it has an impact on the environment when operating its business. It is therefore our aim to reduce the negative environmental impacts caused by our business and operate in a responsible and sustainable manner. We are committed to our environmental Policy and the achievement of continual improvement in environmental performance. With reference to procurement our policy is to: Comply with all relevant, current environmental legislation and codes of good practice affecting our business and be prepared to meet impending legislative requirements wherever practicable Reduce the environmental impact of our operations through the specification and selection of suitable products and packaging Assess suppliers’ environmental practices before their appointment including, where practicable, their completion of our detailed Supplier Evaluation Questionnaire on the Environment Ensure that all suppliers are able to demonstrate environmental awareness through the implementation of their own policy and, as a minimum, comply with all relevant legislative requirements.
